Hosting a Reception, Social, or Event at ACPA24
Whether your goal is to outreach to potential new students or employees, connect with alumni and friends, or uphold a longstanding ACPA tradition, hosting an event for your institution, entity group, or organization is a great way to become part of Convention at ACPA24!
In addition to receptions, ancillary requests can be submitted to spaces used for non-educational programs. These could include meetings and other get-togethers.
If a program will be educational in nature, it needs to be submitted as an Educational Session Proposal. We will not have space in Chicago to accommodate programs that should have been submitted as an Educational Session.
Process for Requests
Ancillary Space Requests for ACPA Entity Groups are due Friday, 22 September, 2023. Ancillary space requests for external institutions and organizations are due Friday, 3 November 2023. Notification regarding the specific location, date, and time of your event will take place by Friday, 8 December 2023.
Food and Beverage
Food and beverage is optional for your event. All catering costs need to be covered by your group. The deadline to confirm your food and beverage requests is Friday, 5 January 2024, with final confirmation of counts by Friday, 9 February 2024.
Please note all food must be ordered through the catering menus for meetings and events taking place in the Hyatt Regency Chicago Hotel. Outside food and beverage is not permitted. A link to the Hyatt Regency Chicago menu is available below so you can plan your order. Instructions for submitting your order can be found in your ancillary space confirmation email. Please note that food and beverage orders are subject to a 24% service charge and current Illinois sales tax of 11.75%.
By Friday, 8 December 2023, the contact who submitted the Ancillary Request will receive notification by email of the finalized day, time, and location of your event along with instructions on how to submit food and beverage orders.
Audio Visual (A/V Requests)
You are able to request audio-visual services as a part of your ancillary space request. All A/V services will need to be covered by your group. A full list of A/V options including associated costs is available on the request form.
Thank you for your interest in hosting a reception or event at ACPA24. We are excited to assist as you plan your gathering.
If you have any questions, please contact Brian Hopkins, ACPA Director of Convention & Events, at [email protected].